Academic Catalog

Chapter V - Election Timetable and Procedures and Guidelines

Subchapter A: Election Timetable

Sec. 5.1 TIMING OF ELECTIONS. The general election shall be held on the Wednesday and Thursday of the week two weeks prior to the start of the University’s spring break.

  1. Runoff elections, if needed, will be held on two (2) consecutive weekdays in the following week.

Sec. 5.2 PROHIBITION OF ELECTION CODE CHANGE. No changes to the election code may be enacted within eight (8) weeks of the general election, in accordance with Article V, Section 5.44 of the Student Government Constitution.

SEC. 5.3 BALLOT ITEM CERTIFICATION. Ballot items declared, pursuant to the student government constitution, must be presented to the election supervisory board for certification at least three (3) weeks prior to the election. All ballot items must contain exact wordings of the items to be presented.

SEC. 5.4 AVAILABILITY OF BALLOT INFORMATION. On the ballot and the student government website, a link shall be provided to the following information on each candidate:

  1. Name; and,
  2. Position sought; and,
  3. Registered major(s); and,
  4. Statement of no more than one-hundred fifty (150) words with the exception of the Executive Alliance, which is allotted no more than three-hundred (300) words.
  5. The ESB shall be able to restrict any untrue information.

Sec. 5.5 EXECUTIVE ALLIANCE DEBATE. No less than one (1) week prior to the election, the Student Government Advisor and Deputy to the Dean of Students must hold a debate between all registered executive alliances.

Subchapter B: Election Procedures

Sec. 5.6 START OF CAMPAIGNING. The sanctioned campaign period shall begin the Wednesday two weeks prior to the first election date.

  1. Candidates, and their respective campaign staff, who engage in any electioneering activities, outside of the sanctioned individual recruitment of campaign staff, prior to the start of the sanctioned campaign period shall be appropriately sanctioned for each violation of this section.

Sec. 5.7 NUMBER OF VOTES A STUDENT MAY CAST. Each student may cast one (1) vote for an executive alliance (president and vice president), one (1) vote for each available seat for their respective school or schools in the Assembly, and one (1) vote for each available University-wide representative seat.

Sec. 5.8 ELECTION RESULTS. Election results shall be determined in accordance with Article VI, Sections 6.4-6.5 of the Student Government Constitution.

Sec. 5.9 VOTER EXCLUSION. No potential voter may be specifically excluded from casting a vote at any polling location.

Sec. 5.10 BRIBERY. No candidate, agent, or worker may exchange anything of value or food-related items, excluding campaign material, in return for a promise of a vote at any time before, during and/or after the established campaign period.

Sec. 5.11 POLLING FOR STUDENTS WITH DISABILITIES. The Election Supervisory Board must coordinate with the Office of Services for Students with Disabilities in the Office of the Dean of Students, or other appropriate office, to ensure that at least one polling station is accessible to students with disabilities.

Sec. 5.12 POLLING HOURS FOR GENERAL ELECTION. Polling hours for the general election shall be from 8:00AM (CST) on the first day of voting in the general elections until 5:00PM (CST) on the second day of voting in the general elections.

Sec. 5.13 POLLING HOURS FOR RUNOFF ELECTION. Polling hours for the runoff election shall be from 8:00AM (CST) on the first day of voting in the runoff elections until 5:00PM (CST) on the second day of voting in the runoff elections.

Sec. 5.14 CANDIDATE INFORMATION ON THE BALLOT. Candidate information on the ballots shall include:

  1. The candidate’s name; and,
  2. Position sought; and,
  3. Other information pertinent to voting procedure.

Sec. 5.15 VALID VOTING MECHANISMS. Any electronic device with internet access is acceptable for use in voting in all Student Government campus-wide elections.

Sec. 5.16 APPROVAL OF CHANGES. Amendments to the Code of Rules and Procedures shall become effective upon approval by the chief student affairs officer and the president as stated in the Regents Rule 50203. The approval process must be followed:

  1. Proposal and approval by a two-thirds (2/3) majority of total sitting representatives of the Student Government Assembly;
  2. Submit a finalized copy of the updated Student Government Election Code with proposed changes noted, a copy of the current Student Government Election Code, notes from the Rules and Regulations Committee and/or other committees involved, and minutes from the Student Government assembly meeting in which the vote for approval was taken for review to the Senior Administrative Associate, and;
  3. Approval by the chief student affairs officer and the president.

Sec. 5.17 VOTE TABULATION. The final vote tabulation shall be under the supervision of the Election Supervisory Board.

  1. No candidate for any Student Government office or position shall participate in vote tabulation.
  2. The Election Supervisory Board shall annually determine the process of certification, in accordance with the Student Government Constitution.

Approved by the Student Assembly January 27, 1998
As Amended by the Student Assembly January 18, 2000 A.B. 21 Establishing Judicial Commission Oversight for Absentee Balloting and A.B. 22 Amending the Election code
As Amended by the Student Assembly 02/01/2000 by A. B. 24 Amending the Election Code
As Amended by the Student Assembly 02/08/00 (Amendment addition approved by ESB chair Nathan Brown) by A.B. 25 Amending the Election Code.
As Amended by the Student Assembly 11/14/00 by A.B. 11 Amending the Election Code
As Amended by the Student Assembly 12/05/00 by A.B. 14 Amending the Election Code As Amended by the Student Assembly 01/30/01 by A.B. 18 Amending the Election Code
As Amended by the Student Assembly 02/13/01 by A.B. 19 Amending the Election Code to Require an Advisory Opinion of the Election Supervisory Board
As Amended by the Student Assembly 01/22/02 by A.B.  13 Amending the Election Code
As Amended by the Student Assembly 12/03/2002 A.B. 13 Amending the Election Code
As Amended by the Student Assembly 02/03/2004 A.B. 15 Amending the Election Code
As Amended By the Assembly 11/30/2004 A.B. 13 Revising the Election Code
As Amended by the Assembly 03/08/2005 A.B. 17 Enforcing the Dispute Resolution Requirement
As Amended By The Assembly 4/19/2005 A.B. 1 Election Improvement act of 2005
As Amended by the Assembly 1/24/2006 AB 27. Code Clarifications for Fall 2005
As Amended by the Assembly 1/24/2006 AB 28 Code Clarifications for Fall 2005 (Finances)
As Amended by the Assembly 4/4/2006 A.B. 33 Amendment to the Student Government Election Code
As Amended by the Assembly 4/1/2008 AB 24 Changing Election Code – Miscellaneous Things
As Amended by the Assembly 4/1/2008 AB 25 Changing Election Code – Tickets
As Amended by the Assembly 4/1/2008 AB 26 Changing Election Code – Polling
As Amended by the Assembly 4/1/2008 AB 27 Changing Election Code – Publicity
As Amended by the Assembly 10/07/2008 AB 15 Amending the Election Code-Spending Limits and Management of Polling Locations
As Amended by the Assembly 9/29/2009 Election Reform
As Amended by the Assembly 10/19/2010 AB 14 Student Government Election Code for 2011
As Amended by the Assembly 01/15/2013 AB 9 Student Government Election Code for 2013
As Amended by the Assembly 01/21/2014 AB 20 Amending the Student Government Election Code
As Amended by the Assembly 03/10/2015 AB 3 Amending the Student Government Election Code
As Amended by the Assembly 02/02/2016 AB 9 Amending Student Government Campaign Finance Limits in the Election Code
As approved by the Dean of Students & VPSA, and President Fenves 12/19/2018 Modifications to the Student Government and Campus-Wide Election process