Academic Catalog

Chapter III - Candidate Rights & Duties

Subchapter A: Filing Process

Sec. 3.1 ELIGIBILITY. Eligible individual students may file as candidates for a position in their respective school or file for a position as a University-wide representative.

  1. Only eligible students, as recognized by the Dean of Students in interpreting the provisions of the Student Government Constitution and this election code, may have their filing officially certified and be registered as a candidate by the Election Supervisory Board.

Sec. 3.2 FORMATION OF AN EXECUTIVE ALLIANCE. Two eligible students, one seeking the office of the President and the other the office of Vice President, may create an executive alliance as defined by TITLE III, Sec. 2.5 of this code.

Sec. 3.3 PROHIBITED ASSOCIATION. Except in cases of a bona fide executive alliance as provided for in this election code, the prohibition against association means that no candidate is allowed to contribute financially or provide any other form of tangible support to another candidate.

  1. This generally includes, but is not limited to, donating or sharing of campaign materials, campaign money, and campaign organization resources, including people, or jointly soliciting votes between and amongst candidates who are not in a bona fide executive alliance.
  2. Because the purpose of the association rule is to encourage a diverse slate of candidates to compete in a fair and equitable election on the basis of their positions, the association prohibition should be applied only to further this purpose.

Sec. 3.4 PERMITTED ASSOCIATION. Only the presidential and vice presidential candidates that have jointly filed under this code as an executive alliance are allowed to participate in campaigning together, endorse each other, and otherwise engage in joint, collaborative campaigning planning or activities.

  1. All non-executive alliance candidates in the election must campaign separately, without written or verbal endorsements, collaboration, financial or other tangible support from any fellow candidate in any campus-wide election.
  2. Candidates found in violation of this rule may be subject to sanctions under this code, including but not limited to, disqualification.

Sec. 3.5 ADHERENCE TO QUALFICATIONS. All candidates must adhere to the qualifications set forth in the Student Government Constitution, this code, University policy, the general information catalogs of the University, and all statutes enforceable by the Election Supervisory Board.

Sec. 3.6 TRANSFERRING BETWEEN SCHOOLS. Candidates must file for a position in their current college or school, but those in the act of transferring may provide verifiable written documentation of transfer to run in another college.

Sec. 3.7 ADVERTISEMENT OF FILING DATES. The Election Supervisory Board shall set and advertise the dates for filing along with a list of the contestable positions in the student newspaper of the University on the first day of the spring semester.

Sec. 3.8 FILING PERIOD. The filing period shall open at 9:00AM (CST) on the first day of the spring semester. The filing deadline shall be by 12:00PM (CST) on the day of the candidate seminar.

Sec. 3.9 IF NO ONE FILES. In the event that no one files to run for a particular office, the Election Supervisory Board may extend the filing for that particular race for a period of up to three (3) class days.

Sec. 3.10 POSTING OF CANDIDATE LISTS. The Senior Administrative Associate of Student Government shall post online the names and positions sought of all candidates who have filed.

  1. The list shall be updated at the end of each filing day by 7:00PM (CST). Once campaigning begins, candidate statement shall be included after ESB review.

Sec. 3.11 JURISDICTION OF CODE. Candidates, their agents, and workers are subject to governance by this code throughout the duration of the candidate’s endeavoring to be elected to office in accordance with TITLE II, Sec. 3.8.

  1. Candidates may still be held responsible and sanctioned for electioneering activities that violated the provisions of this code and its associated rules before the Candidate filed for office and was registered as a candidate by the Election Supervisory Board.

Sec. 3.12 FILING DOCUMENTS. The appropriate documents that all candidates seeking to run for office in the Student Government must file in the Student Government Office (SAC 2.102) are:

  1. A statement announcing the intention of the candidate to run for a particular office, listing the candidate’s current address, phone number, and college;
  2. A statement signed by the candidate which gives permission to the Election Supervisory Board to solicit the Dean of Students to verify the requirements for the appropriate office, in accordance with Article I of the Student Government Constitution.

Sec. 3.13 MUTUAL EXCLUSION OF FILING FOR OFFICE. Candidates may file to run for only one elected Student Government office per election cycle.

Sec. 3.14 IDENTITY OF CANDIDATES. Upon request, prospective candidates shall be informed, prior to their filing for office, of the identity of candidates already filed for any office for which the prospective candidate is eligible.

Sec. 3.15 CANDIDATE SEMINAR. At the time of filing, candidates shall be informed of the candidate seminar and the advantages and requirements of attending.

Sec. 3.16 CANDIDATE-ENTITLED CODES. At the time of filing, candidates shall each be entitled to one free copy of this code, the Student Government Constitution, the Student Government Code of Rules and Procedures, and the election timetable.

Sec. 3.17 WITHDRAWAL. Any candidate wishing to withdraw from an election may do so by turning in a written request no later than one (1) class day before the voting period.

Subchapter B: Financial Disclosure

Sec. 3.18 RECORD KEEPING. Each candidate in any Student Government election must keep accurate and up-to-date records of all campaign receipts and expenditures.

Sec. 3.19 RECEIPTS. Receipts must be provided for all campaign expenditures.

  1. All campaign-related expenses, except those specifically exempt within this code, shall be included in the candidate financial disclosure statements.

Sec. 3.20 CONTRIBUTIONS. Contributions to a candidate by individuals or organizations are allowed, but all contributions must be documented in a financial disclosure statement in accordance with this code.

  1. Student organizations who have received funding via student fees shall not contribute funds to any candidate or executive alliance.
  2. This provision shall not be construed to prohibit any Texas Student Media coverage of campus-wide Student Government elections.

Sec. 3.21 FINANCIAL DISCLOSURES. Each candidate’s financial records must list identifying information (name, item, etc.) and amounts of each contribution and expenditure.

  1. Contributions and expenditures of non-monetary assets and in-kind efforts must be listed and valued at their fair-market value, as determined by the Election Supervisory Board.
  2. The efforts and services of declared campaign staff do not need to be included as ‘in-kind’ donations of efforts and services.
  3. Each financial disclosure statement must have all expenditure receipts attached.
  4. All expenses must be included in the financial disclosure report.

Sec. 3.22 THIRD-PARTY ENDORSEMENTS. All campaign materials distributed by and/or paid for by an endorser of a candidate must be included in the candidate’s campaign expenditures.

  1. If a third-party pays for campaign materials promoting multiple candidates, the full cost of those materials must be included in the campaign expenditures of each candidate promoted by the materials.
  2. Entities created or utilized in a manner meant to circumvent campaign finance limits and/or other provisions of election code rules and regulations are non-exempt from the provisions of this code and these entities’ actions still constitute a responsibility of the corresponding candidate or candidates.

Sec. 3.23 ENDORSEMENTS. All campaign materials distributed by and/or paid for by an endorser of a candidate must be included in the candidate’s campaign expenditures.

  1. If an endorser pays for campaign materials promoting multiple candidates, the full cost of those materials must be included in the campaign expenditures of each candidate promoted by the materials.

Sec. 3.24 FORMS. The Election Supervisory Board shall provide all necessary standardized forms for the purpose of this code by the filing deadline.

Sec. 3.25 REPORTING EXPENSES. The financial disclosure statements in TITLE III, Sec. 3.19-3.24 must contain all the expenses incurred by the candidate during the campaign.

  1. Candidates who have no eligible expenditures to declare must still submit a campaign financial disclosure form to the Election Supervisory Board, by the established deadline, indicating such.

Sec. 3.26 PUBLIC RECORDS. Each candidate’s financial records shall be available for public inspection.

  1. Each candidate or executive alliance must submit a spreadsheet in digital format summarizing their campaign expenditures to the Election Supervisory Board for each disclosure required by TITLE II, Sec. 7.17.
  2. This summary of records shall be placed online by the Election Supervisory Board within twenty-four (24) hours after records are submitted.

Sec. 3.27 DISQUALIFICATION. Failure to file accurate financial disclosure statements by the deadlines listed in this section, or falsification of financial statements, shall allow for disqualification of the candidate(s) or executive alliance(s) by the Election Supervisory Board.